See How It Works
See How Easy RFID Pro Fits Into Your Operation
Easy RFID Pro makes it simple to bring your inventory into RFID. We provide the hardware, tags, and software you need—then help you connect everything seamlessly. Export your rental software database, import it into Easy RFID Pro, and start scanning, tracking, and reporting in real time.
What the System Helps You Do
Easy RFID Pro is not just about scanning tags. It helps rental companies improve speed, visibility, and accountability across the whole operation.
Daily Workflow Benefits
- Speed up warehouse counts and cycle counts
- Reduce manual labor and counting errors
- Know exactly what was loaded, returned, or still missing
- See inside bags and containers without opening them
- Track asset movement from warehouse to event site
Why That Matters
- Fewer overbookings and fewer missed rentals
- Less time wasted recounting inventory
- Better customer experience from more accurate loadouts
- More accountability across the team
- A stronger operation as your company grows
If your counts are wrong, you're either overbooking or leaving money on the table. Every missed count compounds into lost revenue.
How the Process Works
Getting started is simpler than most companies expect. Once you have your hardware, tags, and software subscription, your inventory can be brought into Easy RFID Pro and ready for scanning without rebuilding your database from scratch.
Purchase Hardware & Tags
Start by purchasing your RFID hardware, handheld mobile readers, fixed RFID portals (if needed), and RFID tags directly from Easy RFID Pro. We provide everything required to get your inventory RFID-ready from day one.
Get Your Easy RFID Pro Software Subscription
Your subscription gives your team access to the Easy RFID Pro mobile app and cloud dashboard. This is where users log in, assign tags, scan items, track inventory movement, and manage operations in real time.
Tag Your Inventory
Apply RFID tags to tents, tables, chairs, linens, tools, inflatables, AV equipment, and any other rental item so every asset can be identified instantly.
Export Rental Data
Export your inventory database from your rental software. This gives you the item list and quantities you already use every day.
Import Into Easy RFID Pro
Import that file into Easy RFID Pro so your database matches up with your tagged inventory. No need to start over manually.
Start Scanning & Tracking
Once your items are tagged and your data is in place, you are ready to begin scanning deliveries, returns, warehouse movements, and counts in real time.
Two Ways Easy RFID Pro Tracks Inventory
Easy RFID Pro combines mobile RFID and fixed RFID so you can track inventory in the field and at key warehouse checkpoints.
Mobile RFID
Know what is on the truck, what came back, and what is missing — instantly. Mobile RFID gives your team the ability to scan, verify, and locate inventory anywhere, from the warehouse floor to the job site and back.
- Scan large quantities of items in seconds
- Verify deliveries, pickups, and returns faster
- Locate missing inventory using last-known scan data
- Update statuses, notes, and workflows in real time
Fixed RFID
Stop losing items at the warehouse door. Fixed RFID portals automatically capture inventory moving in and out of key checkpoints so your team does not have to rely on manual scans alone.
- Hands-free tracking at exits and entries
- Reduce missed scans and shrinkage
- Capture warehouse movement automatically
- Sync portal activity with your mobile readers and dashboard
Reporting & Visibility
Once you start scanning, Easy RFID Pro gives you clear reporting so you can understand what happened, when it happened, and what needs attention next.
Cloud Dashboard Reporting
Easy RFID Pro gives you reporting from both mobile scanners and fixed RFID activity so you can stop guessing and start seeing the full picture.
- View scans, counts, and movement history
- Run reports on returns, exceptions, and missing items
- Filter data quickly to find what matters
- See where inventory was last scanned
Operational Visibility
Reporting is what turns scanning activity into real decisions. Your team can see what is ready to rent, what is still out, what came back short, and where problems are happening in the workflow.
- Catch issues before they become missed revenue
- Improve warehouse accountability
- Track trends over time
- Use data to tighten operations and reduce loss
Ready to See Easy RFID Pro in Action?
We’ll walk you through how the system works, how it fits your operation, and what setup would make the most sense for your inventory and workflow.