ROI CALCULATOR

ROI Calculator

See what RFID could actually save your rental operation

Built for tent & event rentals. Answer a few questions and get a personalized, conservative estimate of your annual savings, payback period, and 5-year return.

Company snapshot

Rough estimates are fine — we'll refine on a call.
$
Your company's total rental + sales revenue in the last full year. Used to estimate billing leakage — money that should have been charged but wasn't (unnoticed shortages, missed late fees, rushed returns).
$
The depreciated value of your rentable inventory. This acts as a reality-check so we don't pretend the four categories below are everything — RFID covers way more.
Default: 1.25%. Applies to everything beyond the 4 categories below — tables, staging, tools, misc gear.
Rental companies typically lose 1–3% of non-tracked miscellaneous assets annually. We default to a conservative 1.25%.

Your inventory

Four common high-volume rental categories. RFID works for much more.
TTent tops
$
Low-frequency loss (1–2/yr).
CChairs
$
Small losses add up fast.
LLinens
$
Highest drift without check-in.
RDish racks
$
Fewer units, higher per-unit cost.

Operations & investment

Last step — just a few numbers about labor and delivery.
$
Blended rate for warehouse/yard staff who count, pick, and reconcile inventory.
Combined team hours weekly spent on manual counts, searching for items, reconciling returns, and re-verifying loads. A 3-person crew each spending 1hr/day = 15hrs/week.
Missing items, wrong items, short counts, or anything that triggers a re-delivery, refund, or scramble. Industry average: 1–3% of deliveries.
$
Includes re-delivery labor, fuel, replacement items, discounts/refunds, and reputational cost. Typical range: $200–$800.
$
Not sure? Leave the default — we'll build a precise quote during discovery.
Covers RFID readers, tags for initial inventory, software setup, and training. Most rental companies invest $15k–$40k depending on scale.
Estimated annual savings
$0
Conservative range: $0 – $0
Payback
—
5-year net gain
$0
ROI Year 1
—

Where the savings come from

SShrinkage reduction
$0
Why this matters ⌄

What it means: Items that disappear, get tossed at events, or never reconcile back to inventory. RFID scan-in/scan-out makes every item accountable.

How we calculate it: Category-aware — tents lose slowly (1–2/year), chairs ~3%, linens ~5%, racks ~2%, other assets use your %. Each is reduced by 20–35%.

LLabor savings
$0
Why this matters ⌄

What it means: Hours your team spends counting, searching, and reconciling — time they could spend on revenue-generating work.

Formula: Weekly wasted hours × wage × 52 × 35% reduction. A full bulk count that took 4 hours can take 15 minutes with RFID.

EDelivery error reduction
$0
Why this matters ⌄

What it means: Wrong items, missing items, re-deliveries, refunds — every mistake costs real money and damages client trust.

Formula: Monthly mistakes × cost × 12 × 50% reduction. Scan-to-verify at load-out and return prevents "we thought it was on the truck" issues.

BBilling recovery
$0
Why this matters ⌄

What it means: Revenue leakage — money you should have charged but didn't (unnoticed shortages, missed damage fees, rushed returns, late fees).

Formula: Gross sales × 0.25%. A conservative "misc leakage" estimate. RFID gives you the evidence trail to bill accurately every time.

Your personalized summary

At your scale, RFID pays for itself in ~X months.

Based on your inputs, Easy RFID Pro could return roughly $0 in year one and $0 over five years. These are conservative estimates — most clients see additional benefits we haven't modeled here.

Book your personalized ROI review →
Disclaimer: This calculator provides directional estimates based on the information entered and conservative industry assumptions. Actual results vary by company, process, asset mix, staffing, and adherence to scanning workflows. This is not financial advice and should not be the sole basis for a purchasing decision. For a precise ROI model tailored to your operation, book a personalized review.